Removal Van Waterloo Service Terms and Conditions
These Terms and Conditions set out the basis on which Removal Van Waterloo provides household and commercial removal, man and van, and related services within the United Kingdom. By booking or using our services, you confirm that you have read, understood and agree to be bound by these Terms and Conditions.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below.
Company means Removal Van Waterloo, the provider of the removal and associated services.
Customer means the person, company or organisation that requests, books or pays for the services, or on whose behalf the services are carried out.
Services means any removal, man and van, packing, loading, unloading, storage arrangement, or related work provided by the Company.
Goods means any items, furniture, belongings or property which are the subject of the Services.
Service Area means the areas in which the Company ordinarily provides services, including Waterloo and surrounding districts, as well as moves across the wider United Kingdom.
2. Scope of Services
The Company offers domestic and commercial removals, man and van services, local and longer distance moves within the UK, and related services such as packing and loading, subject to availability and the terms set out in this document.
The Company reserves the right to refuse, terminate or suspend any booking or service where it reasonably believes that the job may be unsafe, unlawful, impractical or outside the Companys operational capabilities, including access restrictions or goods that cannot be safely handled.
3. Booking Process
3.1 Requesting a quotation
The Customer may request a quotation by providing accurate and complete information about the Goods, the properties involved, access conditions, dates, times and any special requirements. Quotations are based on the information supplied and may be revised if the information is found to be incomplete or inaccurate.
3.2 Acceptance of quotation
A booking is only confirmed when the Customer has accepted the quotation provided by the Company and the Company has acknowledged the booking. Quotations may be provided as a fixed price or on an hourly rate basis, as indicated in the quotation.
3.3 Provisional bookings
Where a provisional booking is taken without full details or without a confirmed date, such booking is subject to availability and is not guaranteed until confirmed in writing or by other agreed communication from the Company.
3.4 Changes to booking
Any changes to the booking details, including dates, addresses, access arrangements, volume of Goods, or additional services, must be notified to the Company as soon as possible. The Company may adjust the price, timing or equipment required to reflect such changes. If the Company cannot accommodate the changes, it may treat the booking as cancelled by the Customer.
4. Customer Responsibilities
The Customer is responsible for:
Ensuring that they are legally entitled to move the Goods and that no Goods are stolen, dangerous, or otherwise unlawful.
Providing accurate information regarding access, parking, number of floors, lifts, and any restrictions at collection and delivery addresses.
Arranging suitable parking permits or permissions where required, and paying any parking or access charges.
Ensuring that Goods are properly packed, secured and labelled, unless the Company has agreed to provide packing services.
Removing or securing any fixtures or fittings and disconnecting appliances, unless the Company has explicitly agreed to undertake such tasks.
Being present, or ensuring that an authorised representative is present, at both collection and delivery addresses to direct the work and check that all Goods have been loaded or unloaded.
5. Payments and Charges
5.1 Pricing
Prices may be based on a fixed quotation or an hourly rate. Where hourly charging applies, charges commence from the time the vehicle and crew are dispatched from the depot or starting point and end when they return or as otherwise specified in the quotation.
5.2 Deposits
The Company may require a deposit to secure a booking. The amount and due date of any deposit will be specified in the quotation or booking confirmation. Failure to pay the deposit by the specified date may result in cancellation of the booking.
5.3 Balance payment
Unless otherwise agreed, the balance of the price is due on or before completion of the Services on the moving day. The Company reserves the right not to unload Goods until payment has been received in full where payment is agreed on delivery.
5.4 Methods of payment
The Company will advise the Customer of acceptable payment methods, which may include card payments, bank transfer or other forms of electronic payment. Cash payments may be accepted at the Companys discretion. Cheques are only accepted by prior agreement.
5.5 Additional charges
The Company reserves the right to apply additional charges if:
The work has been underquoted because relevant information was not provided or was inaccurate.
There are delays beyond the Companys control, such as waiting for keys, restricted access, or significant traffic congestion.
Additional labour, vehicles, equipment or trips are required due to increased volume of Goods or unforeseen difficulties.
Stairs, long carries, or access issues require extra time or effort beyond what could reasonably be anticipated from the information given.
6. Cancellations and Postponements
6.1 Cancellation by the Customer
The Customer may cancel or postpone the booking by providing notice to the Company. The following charges may apply based on the notice period:
If cancellation is made more than seven days before the agreed moving date, any deposit paid may be refunded, subject to a reasonable administration fee.
If cancellation is made between seven and two days before the moving date, the Company may retain all or part of the deposit or charge up to 50 percent of the quoted price.
If cancellation is made less than two days before the moving date, the Company may charge up to 100 percent of the quoted price to cover lost time and resources.
6.2 Postponement
If the Customer wishes to postpone the move, the Company will attempt to accommodate a new date subject to availability. Postponement at short notice may be treated as a cancellation and rebooking, and charges may apply as set out above.
6.3 Cancellation by the Company
The Company may cancel or suspend the Services if:
The Customer fails to pay any deposit or required sum when due.
The Company has reasonable grounds to believe that proceeding with the move would be unsafe, unlawful or significantly impractical.
Adverse weather, accidents, illness, vehicle breakdown, road closures or other events beyond the Companys reasonable control make it impossible or unsafe to perform the Services.
In such cases, the Company will endeavour to offer an alternative date or otherwise minimise disruption. Where the Company cancels for reasons within its control, any deposit or advance payment will be refunded. The Company shall not be liable for indirect losses, such as missed work or alternative accommodation costs.
7. Excluded and Prohibited Items
Unless previously agreed in writing, the Company will not carry:
Explosives, weapons, ammunition, flammable or hazardous materials, including gas cylinders, paints, solvents and chemicals.
Perishable or frozen foods requiring refrigeration or controlled environments.
Animals, plants, or any living organisms.
Valuables such as jewellery, watches, precious metals, cash, bonds, securities, important documents or collections of high value.
Any item that is illegal to possess, move or export.
If such items are included without the Companys knowledge, the Company shall have no liability for loss, damage, or delay to these items, and the Customer shall be responsible for any resulting fines, claims or costs.
8. Liability and Insurance
8.1 Standard liability
The Company will exercise reasonable care and skill in handling and transporting the Goods. The Companys liability for loss of or damage to Goods arising from its negligence or breach of contract is limited to a reasonable value per item or per job, subject to any specific limits notified to the Customer.
8.2 Exclusions
The Company shall not be liable for:
Loss or damage arising from wear and tear, inherent defects, or pre-existing damage.
Damage to flat-packed furniture that has not been dismantled prior to the move, unless dismantling has been expressly included as part of the Services.
Damage resulting from poor or inadequate packing by the Customer, unless the Company has provided packing services.
Loss or damage to Goods packed in cartons, cases or containers that the Company did not seal and which show no outward sign of damage on delivery.
Damage to goods or property where the Company was following the Customers specific instructions against its advice.
8.3 Indirect or consequential loss
The Company will not be liable for indirect or consequential loss, such as loss of profits, loss of opportunity, emotional distress, or other damages that are not directly and reasonably foreseeable as a result of any breach.
8.4 Limitation periods
Any claim for loss or damage to Goods must be notified to the Company in writing as soon as reasonably possible, and in any event within seven days of completion of the Services, so that the Company can investigate. Failure to notify within this time may affect the ability to consider or settle the claim.
9. Access, Property Damage and Parking
The Customer is responsible for ensuring safe and adequate access for the Companys vehicles and personnel at all addresses involved.
The Company is not liable for damage to driveways, lawns, paths or surfaces when the Customer has requested vehicles to access such areas.
The Customer must arrange and pay for any parking permits, dispensations or permissions required. The Customer is responsible for any fines or penalties arising from incorrect or insufficient permissions, unless these are solely due to the Companys negligence.
While the Company will take reasonable care to avoid damage to walls, floors, doors and fixtures, minor scuffs or marks may sometimes occur in tight or restricted spaces. The Companys liability for such damage is limited to reasonable repair and does not extend to full redecoration unless clearly warranted by the extent of damage.
10. Waste Regulations and Disposal
The Company operates in accordance with applicable UK waste regulations. The Company is not a general waste disposal contractor and will not remove or dispose of household rubbish, builder s waste, hazardous items or fly tipped materials unless explicitly agreed as a separate service.
Any removal of waste or unwanted items may be subject to additional charges, and the Company reserves the right to refuse items that cannot be lawfully or safely carried or disposed of.
The Customer must not ask the Company to transport or dispose of any controlled waste in a manner that would breach environmental or waste legislation. The Customer shall be responsible for any cost, claim, penalty or liability arising from a request to handle waste in contravention of these rules.
11. Delays and Events Beyond Our Control
The Company will use reasonable efforts to carry out the Services at the agreed time and date. However, arrival and completion times are estimates and may be affected by traffic, roadworks, accidents, weather conditions, delays in gaining access, or other factors beyond the Companys reasonable control.
The Company is not liable for losses arising from such delays. Where practical, the Company will inform the Customer of significant delays and seek to minimise their impact. Additional waiting time beyond what is reasonable may be charged at the applicable hourly rate.
12. Complaints and Dispute Resolution
If the Customer is dissatisfied with any aspect of the Services, they should raise the issue with the Company as soon as possible so that it can be investigated and, where appropriate, resolved.
The Company will consider all complaints in good faith and seek a fair outcome. This may involve repairs, a contribution towards costs, a partial refund, or other solutions, depending on the circumstances and evidence available.
13. Privacy and Data Protection
The Company will collect and process personal data such as names, addresses, and contact details solely for the purposes of arranging and performing the Services, processing payments, and handling enquiries or complaints.
The Company will take reasonable steps to keep Customer data secure and will not sell such data to third parties. Data may be shared with subcontractors or partners where necessary to fulfil the Services.
14. Variation of Terms
The Company may update or amend these Terms and Conditions from time to time. The version in force at the time of the Customers booking will apply to that booking, unless a change is required by law or regulatory authority.
15. Governing Law and Jurisdiction
These Terms and Conditions and any dispute or claim arising out of or in connection with them or the Services shall be governed by and construed in accordance with the laws of England and Wales.
The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or the provision of the Services.
16. Severability
If any provision of these Terms and Conditions is held to be invalid, unlawful or unenforceable by a court or competent authority, that provision shall be deemed severed and the remaining provisions shall continue in full force and effect.
17. Entire Agreement
These Terms and Conditions, together with any written quotation or booking confirmation issued by the Company, constitute the entire agreement between the Company and the Customer in relation to the Services, and supersede any prior understandings, representations or agreements, whether oral or written.
By proceeding with a booking or by allowing the Services to commence, the Customer acknowledges that they accept and agree to these Terms and Conditions.